smart yousufzai

I would like to ask you one question regarding tally version 5.4. I am passing purchase entry in tally and i want to add freight charges in that can you check below entry is that correct configured in tally
Purchased From ABC CO Item.
S.No Item Name Qty Rate Amount
1 Saree 1 2500 2500
2 Shirt 1 2500 2500
ABC CO 5000 Cr
Purchase 5000 Dr
Freight Chgs 500 Cr
EFG CO 500 Cr
Freight Chgs 500 Dr
EFG CO 500 Dr
Bank 500 Cr
Please tell me is that correct entries .

From Qatar , Doha

Dear Mr.Yousufzai.
Purchased From ABC CO Item.
S.No Item Name Qty Rate Amount
1 Saree 1 2500 2500
2 Shirt 1 2500 2500
I hope this transaction on credit.
Purchases A/C. Debit Rs.5,000
To ABC Company Rs.5,000
Being Shirts & Sarees purchased on credit from ABC Company.
(why Saree & Shirt Account are required in books of accounts? If trading is there for Shirts & Sarees then its okay. But in this case you will get the total value of Shirts & Sarees separately)
Freight Charges payable to EFT Company.
Freight (Inward) Debit Rs. 500
To EFG Company Account Rs,500
Freight charges payable.
when you pay both the parties.
ABC Co A./c. Dr. 5,000
to BankAccount 5,000
Cheque issued to / neft paid to ABC Company.
EFG Co. A/c. Dr. 500
to Bank Account
Cheque issued to / NEFT paid to EFG
I hope the entries are clear. These entries are only with a view of accounting purpose only. No Stock is considered for this.
If you need details please write

From India, Pune
smart yousufzai

First of all Thank you very much for your reply!

I have a big confusion for purhcase entry in ERP software can you clear my confusion.

We purchase goods from china for resale purpose from ABC CO fro amount 5000 RS. We paid transportation charges 500 to DEF CO.

S.NO ITEM NAME QTY RATE AMOUNT Transportation charges Total Value

1 Shoes 1 2500 2500 250 2750

2 Jacket 1 2500 2500 250 2750

Q.1. How we will pass purhcase entry for above example as we have to pay transporation charges to someone else Co. ?

Q.2. If we add transportation chrges to each item so each item cost will be 2750/- in our closing stock it will be showing for both item 5500/-Rs. if we sale one item out of

Sale ( 1 item Shoe) 4000

Closing stock (2750)

Gross profit 1250/-

Less : Transportation Charges - (500)

Net Profit 750/-

Now my confusion if we add freight charges in purchase and it comes to Debit side so end of the year it will less from Gross profit but this freight charges is already included in inventory cost so it will not be wrong to less this transporation charges again ?

Please sir clear my confusion.


From Qatar , Doha
Md Aazam
Dear Yusufzai ,
if you maintain double entry book keeping system then you should booked both the entries separately .. and Purchase entries with carriage like we maintain in our package software

Purchase A/c item (.........) DR xxx
To ABC Company A/c CR xxx
Now if you made the payment then party account automatically write off the balance and as you are telling there is carriage included in goods
1st WAY ) so there will be the balance of Carriage xxxx no so now you will have to make JV reverse entry the all balance of ABC will written of suppose there is balance by Rs 2000 Cr with ABC party and this is carriage outward , so
Entry will be

ABC Company A/C Dr 2000
To, DEF Com Cr 2000
Now make the payment by Rs 2000 to DEF com
DEF Com A/C DR 2000
To, Bank CR 2000
and 2nd way is
ask company to bill you by the company separately of carriage and booked the carriage enrty paid the company.
carriage outward a/c Dr 2000
To, DEF Com a/c Cr 2000
and make the payment to Com
DEF Com a/c Dr 2000
To Bank a/c Cr 2000
Hope you understand
Thanks !!
Md Aazammuarfi

From India, Kolkata

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